Debts to the College:
Refunds issued to students are reduced by any amount the student owed to the College for the current term. When a refund is issued, the student should review their account to determine if any past obligations are still owed to the College..
Students are not officially withdrawn unless a withdrawal form is processed through the Admissions and Records Office.
Students who enroll in classes and decide not to attend must withdraw from those classes immediately to release space for other students who are registering. The amount of refund due or credit applied to the student is determined by the following policies. These policies are applicable to tuition and other fees charged for College classes.?
- Eligibility: To be eligible for a refund or credit, a student must officially withdraw from classes during a refund period by submitting the appropriate form ("Drop/Add" or "Complete Withdrawal"). Neither refunds nor credits are given to students who stop attending class and do not process the appropriate forms.?
- Regents for Higher Education Refund Policy: The refund policy with respect to tuition and other fees collected from students at institutions shall be as follows: Changes in schedules during the defined add/drop period will result in full charges for courses added and full credit for courses dropped. No refunds will be made after the add/drop period for that session except as stipulated for enrollment of Title IV recipients. Deadlines for dropping and adding courses are printed in the semester schedule books in the "Calendar" section. Drops and adds are processed on the same form.
Federal Title IV Return of Funds Policy
- Federal law now specifies how a school must determine the amount of federal financial aid* that a student earns if s/he withdraws, drops out, is dismissed, or takes a leave of absence prior to completing more than 60% of a payment period.
- The amount of federal financial aid assistance that the student earns is determined on a pro-rata basis. Once the student has completed more than 60% of the payment period, all financial aid assistance is considered to be earned.
- Percent earned = Number of calendar days completed up to the withdrawal date** divided by total calendar days in the payment period—excluding any scheduled breaks that are at least 5 days long.
- Percent unearned = 100% minus percent earned
- When a student receives federal financial aid in excess of earned aid,
- The school returns the lesser of:
- Institutional charges (tuition and fees)*** multiplied by the unearned percentage, or
- Title IV federal financial aid disbursed multiplied by the unearned percentage
- The student returns:
- Any remaining unearned aid from the funds that s/he received as financial aid disbursements
- Any loan funds are repaid in accordance with the terms of the promissory note. That is, scheduled payments to the holder of the loan over a period of time.
- Any grant amount the student has to return is a grant overpayment, and arrangements must be made with the school or Department of Education to return the funds.
- The student is billed for funds the college is required to repay. Federal law requires that the calculation assume that federal aid was used first to pay for education costs. Consequently, a student may owe a payment to the college for educational costs—even if the student received a tuition waiver or other scholarship or assistance. The Business Office invoices the student and accounts not paid within 90 days are turned over to a collection agency.
*Federal financial aid includes the federal Pell Grant, federal Supplemental Opportunity Grant (SEOG), federal Stafford Loans (subsidized and unsubsidized), federal PLUS loans for parents and Talent Incentive Program (TIP) grants.
**Withdrawal date is defined as the actual date the student begins the institution’s withdrawal process, the student’s last date of academically related activity, or the midpoint of the payment period for a student who leaves without notifying the institution.
***Book charges may not be included in institutional costs; however, a student remains financially responsible for any charges made by him/her in the College Bookstore.