- How will timesheets be handled?
Timesheets are available on the Forms Handbook on the Rose State College Internal Web (accessible only via VPN or a PC connected to the campus network). It is Payroll’s intent to enable electronic signatures on the timesheets. It is requested that you please carefully report your actual work hours and your Admin Leave. If you have any questions regarding reporting your time please contact Payroll & Benefits office at (405) 733-7585.
- How does this affect Part-Time hourly employees?
Rose State College will pay part-time hourly employees for two weeks. Part-time hourly employees will be paid based on the schedule they would have worked this week (week of March 23-27th) and next week (week of March 30-April 3rd).
If you have hourly employees who worked this week (Week of March 23-27th), their two weeks will start tomorrow (March 27th). Supervisors are responsible for annotating their employees scheduled hours on their employee’s timesheets along with the COVID-19 for that two-week period. If you have questions or need additional guidance do not hesitate to contact the Payroll & Benefits office at (405) 733-7585.
- I am a vulnerable member of population or I am caring for a sick family member and I would like to inform the College. How can I do this?
The College invites those employees who desire to disclose auto-immune related or other general health deficiencies to do so.
Human Resources has provided a form (BA-77, ADA Disclosure) for employees to complete and submit to email@example.com. This form can be found on the Forms Handbook on the Internal Web. Likewise, if you are a primary caregiver for a family member with an auto-immune or general health deficiency, please let HR know in an e-mail to firstname.lastname@example.org.
HR will review the evidence and comply, on your behalf, with Department of Labor requirements becoming effective on April 2, 2020. Check with your supervisor or contact HR to obtain a copy of that form if your supervisor has not already provided one to you.
- How does the Family and Medical Leave Act (FMLA) apply in this circumstance?
Information on the Department of Labor’s expanded FMLA Guidance can be located at the following link: https://www.dol.gov/agencies/whd/pandemic/ffcra-poster-questions
- I have been instructed to work remotely from home. What do I need to do this?
You will need a stable, preferably high-speed, internet connection at home and a computer with an appropriate operating system (Windows 7, Windows 8, Windows 10, or Mac OS 10.13 or newer). You will then need to install the Rose State College VPN Client, which can be located (with instructions) here.
If you run into technical difficulties or have additional questions, do not hesitate to contact the Information Technology Services helpdesk. If you do not have access to the IT helpdesk system in OASIS, you can email IT Services for support or assistance at: email@example.com
You can also call the I.T. Services department at (405) 733-7356 for additional information, or to request assistance, during business hours Monday – Friday from 8am – 4pm.
Additional helpful information, downloads, and installation instructions for IT-related telecommuting needs can be found at: https://www.rose.edu/nav/faculty-staff/technology-resources/
- My community is only allowing essential workers to travel. Has the campus developed a letter that will identify me as an essential worker?
The College, in close coordination with Departmental and Division leadership, has identified workers that are essential to the continued operation of the College. This identification of essential workers was developed using the criteria outline by guidance put forth by the Cybersecurity and Infrastructure Security Agency (CISA), which can be located here.
Essential employees will be notified on March 27, 2020. If you have not been notified or if you have misplaced your essential employee letter, please consult with your immediate supervisor.
- I am identified as an essential employee. Does this mean I am expected to physically be located on campus during work hours?
Essential employees may be required to report to the campus in limited circumstances. The development of work schedules and duty rotations have been delegated to the Departments and Divisions, thus it is strongly recommended that you consult with your immediate supervisor for further details regarding your reporting requirements.
- What if I experience symptoms at work and am concerned I may have contracted COVID-19?
Notify your supervisor electronically. Complete an Incident Report and send it to the Coordinator of Safety, Security, and Risk Management at firstname.lastname@example.org. Your supervisor will instruct you to leave work and self-isolate at home. HR will make an initial workers-comp determination and contact you about how to obtain medical services.