COVID-19 Campus Resource Page

Protocol

On August 3, 2020, Rose State College will execute Phase III of its reopening plan. This returns the campus to unrestricted staffing in preparation for the Fall 2020 semester. To ensure the safety and health of the campus population, Rose State College has produced this document, our Pandemic Protocol.

This protocol details our approaches to campus health and safety during COVID-19. This information is divided into three components; Health and Safety, Cleaning and Disinfection, and Logistics.

The Health and Safety section outlines our campus protocol in regard to COVID-19, covering subjects such as our mask usage policy, testing options, and actions to take in regard to potential exposure. The Cleaning and Disinfection section outlines our approach to campus cleaning and expectations from our staff and faculty. Finally, the Logistics section outlines how to requests items or services, such as protective barriers and cleaning service.

This guidance was produced in accordance with Center for Disease Control and Prevention (CDC) guidelines, Southern Region Education Board (SREB) guidelines, and through coordination with internal and external agencies. This protocol is subject to change based on external factors and updated guidelines.

Feedback, questions, and comments should be directed to the Office of Safety, Security, and Risk Management at email address jhughes@rose.edu or 405-736-0213 (extension 6213).

Table of Contents

Health and Safety

Employee Self-Monitoring. Prior to arriving each day for work, employees shall conduct a wellness check looking for the following symptoms:

  • Fever greater than 100.4° F,
  • Cough,
  • Shortness of breath,
  • Chills,
  • Muscle or body aches,
  • New loss of taste or smell,
  • Sore Throat,
  • Nausea or vomiting, and/or
  • Diarrhea.

If employees exhibit any of the preceding signs or symptoms and they cannot be attributed to any other illness or chronic conditions, employees shall contact their supervisor and discuss options.

Employees with any of the above symptoms are strongly urged to get tested as soon as possible. Free COVID-19 testing resources are listed below under “COVID-19 Testing Options”.

Mask Usage Policy. All students, employees, and visitors shall wear a mask or face covering while at Rose State College. The mask or face covering must cover both the nose and mouth and it must be able to stay on the face without assistance from the hands.

The following are not acceptable as masks or face coverings:

  • Masks or face coverings with an exhalation valve,
  • Masks or face coverings that cover the mouth only,
  • Masks with mesh openings over the mouth, and
  • Bandanas.

Questions about whether a particular face covering is acceptable or appropriate should be directed to the Office of Safety, Security, and Risk Management (405-736-0213 or jhughes@rose.edu).

A mask or face covering must be worn in the following situations:

  • Hallways,
  • Classrooms,
  • Public Spaces,
  • Restrooms,
  • Outdoors, if social distancing is not possible, and
  • Other common areas across campus where social distancing is difficult to maintain.

Individuals engaging in cardiovascular exercise in the Wellness Center or as part of the College Athletics program are exempted from wearing a mask.

Housing residents are exempted from wearing masks while in their residences (however they must still be worn outside of the apartment when social distancing is not achievable).

Individuals with concerns about wearing a face covering due to a disability should contact the appropriate office.

In the absence of a face covering, alternate means of participation or access will be evaluated.

Hand Washing and Hygiene. The primary method of cleaning your hands is by washing them with soap and water for at least 20 seconds. The alternate method of cleaning your hands is with a hand sanitizing solution with an appropriate level of alcohol content (60% ethanol or 70% isopropanol).

All employees must wash or sanitizer their hands after completing the following actions:

  • After donning and doffing a mask,
  • After utilizing the restroom,
  • After using tissues with a sneeze or cough,
  • After touching their face, and
  • At least once every half-hour when dealing in transactions (monetary, documents, etc.)

Social Distancing. Where possible, employees shall conduct meetings virtually with applications such as Zoom or Microsoft Teams. If face-to-face meetings are deemed necessary, social distancing guidelines and the wearing of masks and face coverings shall be enforced.

Temperature Checks. If temperature checks are deemed necessary for an event or gathering, the following guidance is to be followed:

  1. All temperature checks shall be conducted with an infrared touchless thermometer.
  2. A mask or face covering must be worn by the individual taking the temperature and the individual whose temperature is being taken.
  3. Directions for the thermometer must be understood by the individual taking the temperature.
  4. Temperature Guidelines:
    1. If the initial reading is below 100.4 °F, the individual shall be permitted to enter.
    2. If the initial reading is above 100.4° F, the individual assessed shall sit down and rest to ensure ambient temperatures are not affecting the reading. The individual shall rest for five minutes
    3. A second reading shall be conducted. If the temperature is above 100.4° F, the individual assessed shall sit down and rest to ensure ambient temperatures are not affecting the reading. The individual shall rest for 3 minutes
    4. A third and final reading shall be conducted. If the temperature is above 100.4° F, the individual shall be asked to leave and return once symptoms have subsided.

Potential COVID-19 Employee or Family Member Exposure.

COVID-19 Paid Sick Leave and Expanded FMLA. New Department of Labor guidance provides for 80 hours of paid sick leave and/or up to 12 weeks of paid/partially paid FMLA for qualifying employees through December 31, 2020. Details and eligibility requirements regarding the Families First Coronavirus Response Act (FFCRA) can be found by clicking the link below.

FFCRA (PDF file)

Employees who feel that they have been exposed and are seeking testing may be considered eligible for FFCRA under item #6.

Questions about full or partially paid sick leave can be directed to the RSC Payroll Office at 405-733-7585 (knorton@rose.edu). Questions about expanded, partially-paid FMLA can be directed to the RSC FMLA Manager at 405-733-7979 (HR@rose.edu).

Campus Response Procedures. In the event that an individual with confirmed case of COVID-19 is on campus:

  • The known case is reported to the Office of Safety, Security, and Risk Management in accordance with HIPAA and FERPA regulations.
  • The Office of Safety, Security, and Risk management conducts the following:
    1. Contacts the OSDH to ensure that they are aware,
    2. Conducts limited contact tracing utilizing class schedules and attendance records, and
    3. Conducts or schedules disinfection of known areas that the individual was at.

COVID-19 Testing Options. The following are some of the recommended options to acquire a COVID-19 test:

  • Option 1 – OSDH / IMMY Labs: The OSDH and IMMY Labs have partnered to offer drive-thru testing in the metro area at no charge to the individual. Testing takes place most days of the week through multiple test locations throughout the metro. 

To set up testing:

  1. Visit IMMYLabs.com.
  2. Click “Make Appointment”
  3. Fill out required information on the registration form.
  4. After completing the registration form, you will receive an email confirmation with the following information: appointment date, time, and location as well as a confirmation code specific to your reservation. You will need this code when you arrive at the Swab Station.
  5. Arrive to the testing site at your scheduled date and time with your given confirmation code.
  6. Once IMMYLabs completes the testing process (within two business days), you will receive an email with a link to your result. 
  • Option 2 – Oklahoma City County Health Department (OCCHD): Contact the OCCHD Hotline at 405-425-4489 (Monday through Friday, 8 AM – 4 PM). Instructions for testing will be provided.
  • Option 3 – OSDH Hotline: Contact the OSDH COVID-19 Hotline at 2-1-1. Instructions for testing will be provided.

If a student is exposed to someone with COVID-19. Exposure is defined as being within 6 feet of a COVID-19 positive individual for 15 minutes or longer. Exposed students are strongly urged to: 

  1. Quarantine at home, except to seek medical services.
  2. Seek COVID-19 testing 4-6 days following exposure.
  3. If a resident of The Village, the student notifies the Office of Residence Life (kqueri@rose.edu or 405-733-7490) 

If a student tests negative after exposure to COVID-19: 

The student will quarantine at home for 14 days after the last exposure to the COVID-19 positive individual. Exposure is defined as being within 6 feet of a COVID-19 positive individual for a duration of 15 minutes or greater. Testing does not exempt the student from the 14-day quarantine. 

If a student tests positive after exposure to COVID-19. Students who test positive for COVID-19 are requested and strongly urged to: 

  1. Follow all medical advice.
  2. Isolate at home and avoid going into public (see below for duration of isolation).
  3. Notify the Office of Safety, Security, and Risk Management (jhughes@rose.edu).
    1. The Office of Safety, Security, and Risk Management will issue a survey of locations visited and persons interacted with.
  4. If a resident of The Village, the student notifies the Office of Residence Life (kqueri@rose.edu or 405-733-7490). 

Student release from isolation.

If symptoms were present: The student is released from isolation after:

  • at least 10 days have passed since symptoms first appeared, and
  • at least 24 hours have passed since last fever (without the use of fever reducing medications), and
  • symptoms have improved. 

If symptoms were no present: The student is released from isolation when 10 days have passed since their positive COVID-19 test. 

If an employee is exposed to COVID-19. Exposure is defined as being within 6 feet of a COVID-19 positive individual for 15 minutes or longer. Exposed personnel are strongly urged to: 

  1. Seek medical advice.
  2. Notify the Office of Safety, Security, and Risk Management (jhughes@rose.edu or 405-736-0213) of potential exposure.
    1. Based off the circumstances, the Office may opt to disinfect campus areas where exposure took place.
  3. To acquire FFCRA leave, please contact HR@rose.edu for further guidance. 

If an employee tests positive for COVID-19. Employee who test positive for COVID-19 are directed to: 

  1. Follow all medical advice.
  2. Isolate at home and avoid going into public.
  3. Inform the Office of Safety, Security, and Risk Management (jhughes@rose.edu or 405-736-0213) of their status.
    1. The Office of Safety, Security, and Risk Management will conduct a survey of locations visited and persons interacted with.
    2. The Office of Safety, Security, and Risk Management will inform the Human Resources office.
  4. Inform the Human Resources Office at HR@rose.edu for further guidance on FFCRA leave.

Returning to campus after COVID-19. Physician recommendations shall supersede the information in this section. To return to work, an employee must:

  1. Provide a negative COVID-19 test, and
  2. Provide a Release to Work from a physician.

Information shall be sent to RSC Human Resources at HR@rose.edu.

Cleaning and Disinfection

To assist with cleaning and disinfection, the College will be providing A-456 II surface disinfectant to all campus areas. This surface disinfectant can be identified by its red label and marking “ECOLAB A-456 II DISINFECTANT CLEANER”. Please note that this product is not for use on the skin or body and should not be ingested. disinfectant label

Clean As You Go. All employees are asked to wipe down their immediate work space prior to leaving for the day. Immediate work space is defined as your chair, desktop, phone, keyboard, mouse, light switch, door knob, and any personal items you display.

Shared workspaces, such as a classroom podium or front desk, should be wiped down prior to leaving by the outgoing individual and wiped down by the incoming individual.

Request for Room Disinfection. Requests for room disinfection can be created through the Physical Plant helpdesk, which can be located on the campus intranet (http://www-int.rose.edu). If immediate disinfection is required, create a help desk request as normal and contact the Operations department immediately afterward (405-733-7434 or extension 7434).

Please note that if there is a known case of COVID-19 in an area, employees shall immediately vacate, lock the room and notify the Office of Safety, Security, and Risk Management (405-736-0213 or extension 6213).

Daily Disinfection. The Rose State College Operations Department shall disinfect frequently touched surfaces daily. These surfaces shall include, but are not limited to, door knobs and handles, buttons (e.g. elevator or vending machine buttons), counter tops, table tops, desk tops, phones, keyboards, copier/fax machines, toilets, faucets, and sinks.

Logistics

Requests for Room Disinfection. Requests for room disinfection can be created through the Physical Plant helpdesk, which can be located on the campus intranet (http://www-int.rose.edu). If immediate disinfection is required, create a help desk request as normal and contact the Operations department immediately afterward (405-733-7434 or extension 7434). In order to assist with planning, requests for disinfection shall be made as far in advance as possible.

Please note that if there is a suspected or known case of COVID-19 in an area, employees shall immediately vacate, lock the room and notify the Office of Safety, Security, and Risk Management (405-736-0213 or extension 6213).

Requests for Protective Barriers. Protective barriers may be requested through the Office of Safety, Security, and Risk Management (405-736-0213 or extension 6213). For planning purposes, it takes approximately 10 working days to measure, fabricate, and install protective barriers.

Requests for Floor Markings. Floor markings, helpful for encouraging social distancing where people gather or queue, may be requested through the Office of Safety, Security, and Risk Management (405-736-0213 or extension 6213). For planning purposes, it takes approximately 5 working days to measure, floor markings.

Requests for Hand Sanitizer and Surface Disinfectant. Hand Sanitizer and Surface Disinfectant (A-456 II) may be requested through the Operations Department shipping and receiving warehouse. Requests shall be made through the Operations Help Desk, found on the campus intranet (http://www-int.rose.edu/). If a resupply is immediately needed, create a help desk request as normal and contact the Operations department immediately afterward (405-733-7434 or extension 7434).

Requests for disposable KN-95 Masks. Select office areas across campus have been assessed for KN-95 use. This criteria was based on the degree of public interaction for a given area. Managers who feel that their areas should receive KN-95 masks should contact the Office of Safety, Security, and Risk Management for assessment.

Requests for KN-95 shall be made through the Operations Help Desk, found on the campus intranet (http://www-int.rose.edu/). If a resupply is immediately needed, create a help desk request as normal and contact the Operations department immediately afterward (405-733-7434 or extension 7434). Request increments shall be no more than 100 masks/week unless explicit permission is gathered from the Office of Safety, Security, and Risk Management.

The following areas have been assessed as priority for KN-95 masks:

  • SSB – Enrollment and Specialized Testing
  • SSB – Academic Advisement
  • SSB – Financial Aid
  • ADM – Admissions and Records
  • ADM – Cashiers
  • HPER – Front Desk
  • HPER – Aquatics Desk
  • HPER – Gym Staff
  • LRC – Tutoring Center
  • LRC – Circulation Desk
  • LRC – Ask Here Desk
  • LRC – Testing Center
  • LRC – Academic Outreach
  • SLC – Security
  • SLC – Mail Room
  • PP – Custodians
  • Residence Life – Staff
  • General – Division Front Office

Requests for disposable “Surgical” Masks. Surgical masks are to be utilized by visitors and students who lack a mask. Requests for Surgical Masks can be requested through the Office of Safety, Security, and Risk Management (405-736-0213 or extension 6213).

Posters and Signs. The following are posters and signage that can be distributed or displayed.